AI admin for trade crews of 2 to 10
AI automation that gets your systems talking to each other.
Your job app, Xero, inbox and phone, joined up so quotes go out, invoices get sent the same day and overdue ones get chased. We set it up, then train you and your crew to use it.
You get your nights and weekends back, and you get paid for the work you do.
A free 20-minute call with Jacob, who runs his own diesel business. No hard sell.
Sound familiar?
The work’s done. The paperwork isn’t.
Most crews we talk to are good at the trade and buried by the admin that comes after it.
Quotes written at 9 pm
You saw the job at 2. The quote goes out after dinner, or next week, or not at all.
Invoices sent days late
The job’s finished but the invoice waits for a quiet night that never comes.
Chasing money you’ve earned
Overdue invoices pile up because nobody likes making that call.
Quotes nobody followed up
Work you could have won, lost because the follow-up slipped.
57% of Australian trade businesses name billing and getting paid as their top problem.ServiceTitan, Australian State of the Trades 2026.
What we set up
Every tradie needs an apprentice. Ours does the paperwork.
We join up the tools you already use and give them six admin jobs to do. You pick the three that hurt most to start with.
Quotes from site
Talk the job through or send site photos. A quote comes back in your wording, ready for you to check and send.
Quote follow-ups
Quotes that have gone quiet get a nudge, so you’re not the one who has to remember.
Same-day invoices
Job done, invoice drafted that day and waiting for your OK.
Invoice chasing
Polite reminders on your rules: how many days late, how firm, and who gets left alone.
Review requests
Once a customer has paid, they get asked for a review.
Sounds like you
We set it up from your own texts and emails, so what it writes reads like you wrote it.
How it works
Up and running in 30 days
It takes about an hour of homework, one 90-minute setup call, then 30 minutes a week.
Free admin check
A 20-minute call with Jacob about where your admin hours go. We’ll tell you straight if we’re a fit.
Get set up
A short checklist, then a setup call where we connect your accounts and pick your first three admin jobs.
One job a week
We build each one, test it on your real jobs and show you how to run it from your phone.
Day 30 handover
All three working on your real jobs, and yours to keep using.
No catches
Plain talk, price up front
- No lock-insMonth to month. Stop whenever you like.
- No salespeopleYou deal with Jacob and Jason from the first call to the handover.
- Your data stays yoursWe work inside your own systems. We never ask for your bank or card details, or your ID.
- Yours to keep usingUse what we set up for as long as you like, even if you never call us again.
Who you’ll deal with
Two blokes, not a call centre
Jacob Bell
The trades side · Brisbane
Jacob runs his own mobile diesel mechanic business and uses ServiceM8 every day. His business was our first setup: the quoting, invoicing and payment chasing we do started there.
Jason Peek
Setup and training · Sydney
Jason spent 8 years managing training and development in aviation. He builds your setup and trains you and your crew to use it.
Based in Brisbane and Sydney. We work with crews anywhere in Australia by video call, screen share or chat.
What it costs
Pricing
No quotes to wait for and no surprises.
Founding setups
Our first two setups are free. We’ll ask for a review and your before and after numbers. Asking, not requiring.
Connected Admin Setup
Your tools joined up and your first three admin jobs handed over across 30 days. $375 to book your setup call, $375 at the day 30 handover.
Keep It Running
Optional. Month to month, with 30 days’ notice to stop.
The only other cost is your own Claude Pro plan, paid to Anthropic directly: about US$20 a month plus tax.
Questions
Straight answers
Do I have to change my job app?
No. We set everything up inside the job app and Xero you already use.
Will it send things to my customers without me?
No. It drafts and you approve. Nothing goes out until you say send.
Do I need to be good with computers?
No. If you can send a text, you can run it. We train you on your own real jobs, not a demo.
How much of my time does setup take?
About an hour of homework, a 90-minute setup call, then a 30-minute call each week for four weeks.
Which AI is it?
Claude, made by Anthropic. It runs in your own account, so it stays yours. You’ll need a Claude Pro plan, which you pay Anthropic for directly: about US$20 a month plus tax. That’s separate from our prices.
Where are you?
Brisbane and Sydney. We set up crews anywhere in Australia by video call, screen share or chat.